2015 is set to be a record year for data breaches

Our Crown Records Management branch in the U.K. has produced an insightful report on why 2015 is set to be a record year for data breaches—and how to prepare. 2015 is set to be a record year for data breachesIt addresses some issues associated with the EU General Data Regulation, but the points about preparation and protection apply globally to protect your corporate data. Keep these in mind when addressing your information management practices: 
 
1. Human error – ensure all staff is educated. Nearly half of the data breaches in 2014 were due to incidents caused by staff. Reduce human error by providing ongoing training for every staff member, temporary as well as permanent.  
 
2. Data protection—review your policies regularly. Keep policies up to date with current legislation and review them regularly.  
 
3. Sensitive data—store safely and restrict access. Restrict access to sensitive data, perform regular back-ups and store paper files and media devices containing sensitive information securely on-site or with a third party.  
 
4. Data disposal—remove risk of confusion. Eliminate confusion and the risk of human error by implementing a “shred all” policy. And be sure that data on electronic devices to be disposed of is not just erased, but professionally destroyed.  
 
5. Encryption and password protection—safeguard all electronic devices. Passwords should be changed on a regular schedule and should be a minimum combination of six to eight characters, numbers and letters, upper and lower case.
 
Ensuring data is managed and disposed of securely is an essential part of your information management strategy.