Keeping your computer clean

With the digital universe currently doubling every two years, many businesses are in danger of becoming overwhelmed by the data they generate. 

According to a study done by office supply specialist Esselte, Executives waste six weeks a year searching for lost documents. 

Here are some essential steps that can be taken to speed up the “cleaning out” process so organizations can keep on top of their data and storage, reducing labor time:

1. Audit

Evaluate what data and documents are actually needed as the first step to cleaning out computers. Keep files that may come in use in the future. Anything definitely not needed, delete – it’s just taking up space. Then, restructure: organize folders, files and emails enabling accessible information in an efficient manner. This can be the difference between a positive and a negative customer review.

2. Update and defragment 

Install software updates to speed up systems and ensure computers are protected against the latest security threats. Defragmenting computers helps clear fragmented data from hard drives, reducing storage space and helping devices run faster. 

3. Data governance education

Employees' time is valuable. Teach them how to manage the data they receive to improve their efficiency and reduce storage space which has huge financial benefits. 

4. EU data protection regulation 

The EU General Data Protection Regulation is planned for 2018, huge fines can be imposed if it’s not followed. Good control of your data even more vital now more than ever. Regular computer cleaning helps eliminate threats by removing data that may otherwise be lost or forgotten.

5. Everyone is responsible 

It can’t just be blamed on IT. Unorganized folders and files, and keeping unnecessary emails can lead to inefficiency in the workplace. Having a cluttered desktop is the same as having paper all over a workspace. It makes finding important files harder – try having nothing on your desktop and save files into folders.

Clear out your computer regularly and reap the benefits of a more efficient workspace.