Today is Electronic Records Day

Electronic Records Day is designed to raise awareness among state government agencies, the general public, related professional organizations, and other stakeholders about the crucial role electronic records play in their world. Celebrated annually, the purpose of the campaign is to share information about managing digital resources.
In recognition of Electronic Records Day 2016, here is 10 reasons why everyone should be thinking more about electronic records. 
1. They need regular attention and care to remain accessible. 
2. They can become unreadable very quickly - While paper records have been read after thousands of years, digital files can be virtually inaccessible after just a few. 
3. Scanning paper records is not the end of the preservation process, it is the beginning. It’s therefore important to carefully plan for ongoing management including any associated expenses. 
4. Storage media is not permanent - Hard drives, CDs, magnetic tape or any other storage formats needs testing and replaced on a regular schedule. Therefore, proactive management is required to avoid catastrophic loss of 
5. The lack of a “physical” presence can make it very easy to lose track of electronic records. Special care must be taken to ensure they remain in controlled custody and do not get lost in masses of other data. 
6. It can be easy to create copies of electronic records and share them with others, but this can raise concerns about the authenticity of those records. Extra security precautions are needed to ensure e-records are not altered inappropriately. 
7. The best time to plan for electronic records preservation is when they are created. Don’t wait until software is being replaced or a project is ending to think about how records are going to be preserved. 
8. No one system you buy will solve all your electronic records problems. Despite what vendors say, there’s no magic bullet that will manage and preserve your electronic records for you. 
9. Electronic records can help ensure the rights of the public through greater accessibility than ever before, but only if creators, managers and users all recognize their importance and contribute resources to their preservation. 
10. While they may seem commonplace now, electronic records will form the backbone of the historical record for researchers of the future. 
Crown Information Management fully understands these challenges and has designed a range of products to support our clients in this digital space, including:
Information Audit
Information Governance as a Service
To speak to our experts about the complex challenges of long-term digital preservation, please email Dominic Johnstone, Head of Information Management Services -