Records Management safeguards when natural disasters occur

Recent floods ravaged the city of Houston causing billions of dollars in property damage.  Computers, telephones and other equipment can be replaced, but companies that store their legacy paper records on-site, risk crucial data being damaged or destroyed.

Companies located in areas impacted by the floods, may have held a false sense of security assuming their records were safe on-site in a location inside the building.  Unfortunately not the case for some who returned after the storm to a complete loss.  According to the Houston Business Journal, the total economic impact was approximately 1.9 billion dollars in damages making it the costliest in Houston in 15 years. With over 25 years of experience in the industry, Crown offers custom records management solutions for businesses in the local Houston area.


Crown’s Houston warehouse is strategically located in what FEMA classifies as flood zone AE, a region with less than 1% chance of flooding.

The building sits well above sea level, but in the unlikely chance flood waters did reach the building, 4ft. high docks protect the location from flooding. Business records are stored in catwalk-style racks on shelves elevated off the interior ground floor as added precautions and security.

With over 1.8 million cubic feet of storage capacity, Crown utilizes the latest in protection protocols ensuring data and records are safe-guarded from natural disasters, theft, vandalism and other potential threats.  Here are several ways we ensure our clients’ documents are secured and protected, 24 hours a day, 7 days a week:

Threat Protection

  • Centralized Alarm System
  • Alarm contact doorways
  • CCTV Monitored
  • Gated storage area with keypad entry
  • Sound and motion detection
  • 24 hour offsite monitoring
  • Visitor appointments required, escorted while on premises

Fire Protection

  • Zoned sprinkler system
  • Smoke and heat detection
  • 24 hour externally monitored alarm
  • Exceeds local, state and federal standards

Data Security

  • Centralized Americas database
  • Account and function access restrictions
  • Enforced password change
  • Employee background check
  • Confidentiality agreements        

The city of Houston will inevitably experience floods once again. Crown Records Management understands the necessity of secured, accessible record management and has the experience, technology and staff to partner with you for all your record management needs. Contact a Crown Records Management representative in Houston at 713-570-0561 or for additional information click here.

About the author

Indika Wijesekera, Digital Marketing Specialist