Policy vs. Productivity in the Workplace

A recent survey by Association for Information and Image Management (AIIM) concluded only 15% of government regulated organizations have policies that are beneficial to the user while maintaining security protocols and adhering to industry regulations.  Here are three core requirements organizations should consider when implementing a compliant, user-friendly information governance policy. 

 

A person balancing a scale

 

Sourcing Information

Many document management systems can be challenging for end users to navigate and quickly search for information they need to do their daily tasks. The idea that productivity tends to be reduced in order to maintain regulatory compliance and vice versa isn’t a choice that has to be made.  Uploading, retrieving and managing content should be a simple process, with limited interaction to the content repository of the organization in order to achieve the primary goal of productivity. Software such as Microsoft SharePoint has been reworked with the help of 3rd party application developers to make using its features easier to use and access information.

Access when it's required

Organizations with employees using mobile tools such as mobile devices, laptops, tablets, even smart watches, need to have access to information without compromising the security of the organization. The goal is to allow the flow of information as if they were working inside the corporate domain. Having accessibility limitations, as well as having the ability to locate company devices if they are lost or stolen, are key in keeping confidential information secure.

Defined business processes

Having a clear and understood framework of business processes (workflows) allow users to accomplish their work while abiding by government regulations.  The processes from start to finish should be outlined by the organization. Providing support.

For help with your document management requirements, contact a Crown representative today. 

About the author

Indika Wijesekera