United States Records Retention Schedule by State | Legislation News

Today’s regulations and guidelines for document retention across many different industries has become much more stringent in the past few years. With how fast technology is evolving, having a clear records management strategy in place will ensure that your business or institution is compliant.

 

Your business may have many questions when it comes to keeping, storing, organizing and eventually destroying documents and files. How will you manage your paper and electronic records in lieu of state and federal document retention standards? How long should our department keep our documents? What documents can we destroy? How do we destroy documents, while also keeping compliant with state and federal regulations?

Keep in mind that there are many federal, state and local laws that will require you to keep documents for different periods of time, from a few months to permanently. Business records need to be kept safe and secure, yet easily accessible to their employees. Off-site document management is more than just document storage, it's also about having a comprehensive records management solution that manages business information from inception through the document's lifecycle, and to eventual destruction.

Below we’ve compiled record retention schedules by state for municipalities, special districts and state agencies, boards and commissions, as well as general employer recordkeeping laws to help your business become compliant. If your business is in Hawaii, Texas or New York/New Jersey, feel free to connect with any of our Records Management teams to get more information about how long your organization should retain your records. 

Record Retention Schedules by State (alphabetical order): 

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We provide a convenient service for storing and managing hard-copy documents, files and boxes, in line with your own methodology and systems. Our facilities offer security and peace of mind, knowing that your vital information is held safely and can be accessed whenever you need it.

For all of your record management and document retention needs, contact a Crown Records Management office today with confidence.