Digitisation: Document scanning & cloud hosting

Absolutely, we provide tailored solutions based on an organisation’s specific needs. Whether your priority is space-saving, ease-of-use, or network accessibility, a bespoke system can be put together to meet these preferences.

There’s no set rule on how frequently a company should conduct document scanning. It often depends on the volume of documents and the speed at which they accumulate. A solution is to establish a system that works best for your team, whether that’s scanning documents daily, weekly, or even monthly.

Document scanning facilitates easy and efficient content management. It makes managing, retrieving and sharing information an easy task. Users can enter search terms to find specific content and documents quickly, making work more efficient. This process is a central part of digital transformation, making information easily accessible in a world where convenience is key.

Yes, documents are typically stored on a secure network with controlled access. This provides a safer storage solution than physical files, which may be susceptible to loss or damage. Maintaining the security of content is a priority for us providing document scanning services.

If you have a large number of documents to scan, it’s best to utilised Crown’s bulk scanning service. We have high-speed scanners and the capacity to manage large-scale projects. We also offer solutions for continuous scanning needs, so you can get your documents digitised as they come in.

Crown Records Management has a professional sales team that you can contact for information and quotes. You can typically reach us by phone or email. Once contact is established, we’ll work with you to understand your needs and provide a suitable solution.

Once the documents are scanned and securely stored digitally, you may not need to keep the physical copies. However, it’s worth checking whether there are any legal requirements for your business to retain original paper documents. For many organisations, digitisation significantly reduces the need for physical document storage space.

Document scanning leads to better organisation, easy retrieval, enhanced collaboration, and space optimisation among other benefits. With files digitised, your team can access them anywhere, making remote work an easy task. It also ensures the longevity of your documents, providing a secure and efficient way of working.

Once documents are scanned, they are uploaded to the DMS where they can be indexed, tagged, and stored. The DMS allows for easy retrieval through search functions and can automate workflows related to document handling

Yes, many DMS solutions allow for editing of scanned documents, especially if OCR is used to convert the scanned images into editable text. This enables users to update and manage documents directly within the system

OCR is a technology used to convert different types of documents, such as scanned paper documents or PDFs, into editable and searchable data. When integrated with a DMS, OCR enhances the ability to search and retrieve documents by recognising text within scanned images