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Document Scanning By-the-box

Home > Services > Document Scanning By-the-box

ONE BOX. ONE PRICE. THREE OPTIONS.

Designed specifically for small businesses, our scan-by-the-box services are a fast, simple way to turn your physical documents into intelligent digital files that you can search and securely share from virtually any device.

 

BOOK YOUR BOX

WHAT’S INCLUDED?

A cost-effective way to scan your small amount of documents.

If you’re looking to scan only a few boxes of files at a time, Crown Records Management’s Scanning by the box might just the perfect service for your business.

With any A4-size box (406 (L) x 318 (W) x 330 (H) mm), you will receieve

  • Scan to PDF at 300 dpi (A4 documents only)
  • 1 x Indexed field (PDF name)
  • Up to 1800 pages/images
  • Secure link to download your data
  • Free pick-up within Klang Valley, for 5 boxes
    and above

Then, simply choose one of the three options for your physical documents.

RETURN, SHRED OR STORE

  1. Option 1: Scan & Return

    We will collect, scan, and return your documents to you safely.

  2. Option 2: Scan & Store

    We collect, scan and securely store in our Records Management Centre

  3. Option 3: Scan & Shred

    We collect, scan, and securely destroy your confidential documents in-house.

ADDITIONAL SERVICES*

  • Index of additional field
  • Data on Crown USB Drive
  • Security seals
  • Additional scanned images
  • Other sizes/file formats

* Please contact us for a quote

SERVICE TIME:

  • 1-5 boxes – 3 business days
  • 5-10 boxes – 6 business days
  • 11-20 boxes – 10 business days
  • 21+ boxes – upon estimate*

* Please contact us for more information

 

BOOK YOUR BOX

WHY CHOOSE US?

  1. ✓ Clear pricing – one flat fee, no surprises

  2. ✓ Fast, efficient turn around

  3. ✓ Global knowledge, local expertise

  4. ✓ Confidentiality guaranteed

  5. ✓ Barcode tracking for precise document control

  6. ✓ Secure, access-controlled Records Management Centre (RMC)

HOW IT WORKS

WHY SWITCH TO DIGITAL?

Even in today’s digital world, running a business requires you to keep large volumes of data, and most of it is still on paper. Not only is this an inefficient and insecure method of storing information, but it can also be a significant drain on resources and take up precious square footage in storage requirements

Moving from physical to digital data storage can transform your business, not only allowing you to seamlessly search and manage your data but also providing many other benefits:

 

  • Improved efficiency
  • Reduced costs
  • Enhanced security & prevent data loss
  • Increased space
  • Better customer service

 

Digitizing your office can feel like an overwhelming task. Our scan-by-the-box services are an excellent option for organizations looking for a low-cost, no-commitment option to start getting digitized.

BOOK YOUR BOX

FREQUENTLY ASKED QUESTIONS

How much is it to scan one box?

Our scan-by-the-box services start from RM299 per box, with additional bolt-on services available:
·         Index of additional field
·         Data on Crown USB Drive
·         Security seals
·         Additional scanned images
·         Other sizes/file format

 

Will Crown provide the box, or can I use my own?

What size of document can you scan?

Can documents with multiple pages be scanned into one file?

How do I prepare my documents for scanning?

Can you handle confidential information?

If I scan my documents, how will I be able to find them?

What happens to my documents after they are scanned?

Have additional questions? Contact our expert scanning team today who will be happy to help: Call us at +603-56369166 or Email us at sales.my@crownrms.com or fill out the form.

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Need to understand how a service could potentially help you, or simply get a quote based on your specific requirements? Contact one of our experts today.