ONE BOX. ONE PRICE. THREE OPTIONS.
Designed specifically for small businesses, our scan-by-the-box services are a fast, simple way to turn your physical documents into intelligent digital files that you can search and securely share from virtually any device.
A cost-effective way to scan your small amount of documents.
If you’re looking to scan only a few boxes of files at a time, Crown Records Management’s Scanning by the box might just the perfect service for your business.
With any A4-size box (406 (L) x 318 (W) x 330 (H) mm), you will receieve
- Scan to PDF at 300 dpi (A4 documents only)
- 1 x Indexed field (PDF name)
- Up to 1800 pages/images
- Secure link to download your data
- Free pick-up within Klang Valley, for 5 boxes
Then, simply choose one of the three options for your physical documents.
RETURN, SHRED OR STORE
Option 1: Scan & Return
We will collect, scan, and return your documents to you safely.
Option 2: Scan & Store
We collect, scan and securely store in our Records Management Centre
Option 3: Scan & Shred
We collect, scan, and securely destroy your confidential documents in-house.
- Index of additional field
- Data on Crown USB Drive
- Security seals
- Additional scanned images
- Other sizes/file formats
* Please contact us for a quote
- 1-5 boxes – 3 business days
- 5-10 boxes – 6 business days
- 11-20 boxes – 10 business days
- 21+ boxes – upon estimate*
* Please contact us for more information
WHY CHOOSE US?
✓ Clear pricing – one flat fee, no surprises
✓ Fast, efficient turn around
✓ Global knowledge, local expertise
✓ Confidentiality guaranteed
✓ Barcode tracking for precise document control
✓ Secure, access-controlled Records Management Centre (RMC)
HOW IT WORKS
WHY SWITCH TO DIGITAL?
Even in today’s digital world, running a business requires you to keep large volumes of data, and most of it is still on paper. Not only is this an inefficient and insecure method of storing information, but it can also be a significant drain on resources and take up precious square footage in storage requirements
Moving from physical to digital data storage can transform your business, not only allowing you to seamlessly search and manage your data but also providing many other benefits:
- Improved efficiency
- Reduced costs
- Enhanced security & prevent data loss
- Increased space
- Better customer service
Digitizing your office can feel like an overwhelming task. Our scan-by-the-box services are an excellent option for organizations looking for a low-cost, no-commitment option to start getting digitized.
FREQUENTLY ASKED QUESTIONS
How much is it to scan one box?
Will Crown provide the box, or can I use my own?
Yes, you can use any A4-size box provided they are of a similar size to our document storage box: 16″x13″x12″. Alternatively, you can purchase an A4-size standard storage carton box from our e-store.
What size of document can you scan?
Our scan-by-the-box services are specifically for A4 sized documents. However, our Records Management Facility is fully equipped to handle documents of all sizes, please contact our scanning team today to discuss your requirements on +60 3 5636 9166
Can documents with multiple pages be scanned into one file?
Yes, Crown can create multi-page files ranging from one page to thousands of pages.
How do I prepare my documents for scanning?
Can you handle confidential information?
Yes, with decades of experience in information management Crown Records Management is fully equipped to handle confidential documents. Upon collection boxes can be sealed until they reach our secure facilities and are fully tracked via GPS while in transit. After scanning there are number of options for your physical documents to be securely returned to you, or compliantly destroyed.
If I scan my documents, how will I be able to find them?
Your documents are scanned using Optical Character Recognition (OCR) technology to process the files and pull out required information, or ‘index fields’. Index fields are key fields used to categorize and organize your documents making them fully text-searchable and easy to navigate.
What happens to my documents after they are scanned?