Digital Invoice Processing
AUTOMATES THE PROCESSING OF INVOICES
Companies receive a great number of invoices every day. Be it electronic, paper-based invoices, or PDF documents – the real challenge lies in quickly and efficiently processing different formats and high numbers of incoming invoices.
With Crown’s Invoice Management solution, incoming invoices are processed in full, and the retrieved data is automatically transferred to the ERP system, keeping an overview of all incoming invoices on the invoice dashboard. It integrates with accounting systems for seamless financial reporting.
Different evaluation and reporting functions ensure transparency and efficient invoice management.
Benefits Of Digital Invoice Processing
Intelligent Processing
- Uses advanced OCR (Optical Character Recognition) technology to capture invoice data
- Eliminates the need for manual data entry
Integration
- Generates electronic payments
- Integrates with a company’s ERP (Enterprise Resource Planning) system to provide real-time financial data
Digital Workflows
- Invoices to be automatically routed to the appropriate approver
- Approvals can be done from any location, using mobile device or computer
Document Management
- Provides easy access to accurate and complete invoice information, improving audit trail and compliance
- Streamlines audit process, leading to cost and time savings
Key Features Of Digital Invoice Processing
Email Parsing
- Crown will automatically extract invoice data from incoming emails and convert it into a structured format that triggers the approval flow for the payments.
- This reduces the manual efforts required and ensures no invoices are missed.
Supplier Portal
- An essential tool that enables suppliers to submit and track invoices digitally, reducing the need for manual processing, follow-ups and paperwork.
- This can lead to faster processing times, improved accuracy and better communication between the buyer and supplier.
Expense Reporting
- Allows employees to easily submit and track their expense reports digitally.
- Employees can easily upload receipts, categorize expenses, and submit their expense reports for approval through the Crown digital invoice processing solution.
Custom Dashboards
- Provides real-time visibility into businesses’ invoicing and payment processes.
- Insights from the customised dashboards help businesses to identify bottlenecks in their invoicing process and take steps to improve efficiency.
Automated Policy Checks
- The system can be customised to include specific policy rules related to invoice processing and expense management, ensuring that all invoices and expenses are processed in compliance with the organization’s policies.
- This helps to prevent unauthorised spending and ensures that all expenses are reviewed and approved before payment, reducing the chances of non-compliance.
Digital Invoice Processing at a Glance
26%
of businesses aim to have fully automated invoice processing system
Over 77%
of accounts payable departments are using some form of automation
80%
time saved through implementing the solution
Local Experience. Global Recognition.
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We are receiving excellent, smooth, consistent support and quality service from your team especially since April’22. The approach is extremely professional, and your team has met all our demands in terms of time management, data support quality, and so on. Sincere thanks to your team for making this happen.
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On behalf of the LTFS management team, we would like to appreciate you for the amazing work that you did. Your professionalism reflects in the countless hours that you put into the work to ensure it gets completed smoothly and on time. Your dedication and diligence are invaluable.
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The key benefit is that all documents are available one click. We can log in and get any document we want. We can also search documents in several ways and it's very easy to find them. There is also a workflow in place around invoice processing and it is so much easier to manage.
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Our HR department at Perfetti Van Melle India greatly benefited from Crown's content management solution. With an enormous amount of physical documents to securely store, we were able to completely remove internal cabinets and seamlessly access data in a quicker way. This made hiring more efficient and allowed our company to grow faster. Crown's solution was also GDPR compliant, ensuring our data was handled securely.
Certified for Excellence. Accredited for Quality.
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