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Contract Management

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Efficient Contract Management

MANAGE AND MONITOR ALL TYPES OF CONTRACTS THROUGHOUT THEIR LIFE CYCLE

Digital contract files let you keep track of contract terms and deadlines, so you never miss key information or dates. Relevant information and documents are easily accessible in a central repository.

Workflows automate and unite processes in a single system, improving interdepartmental collaboration and optimising productivity. Our software solution is based on best practice methods for contract-related processes and can be customised to suit your own requirements in just a few simple steps.

Benefits

  1. Efficient Processes

    Automating processes improves productivity and reduces costs.

  2. Powerful search

    Smart search tools ensure that all the information you need is at your fingertips.

  3. Integrated third-party systems

    Seamlessly integrate with third-party applications and enable information exchange between systems.

  4. Lower overheads

    Do away with paper-based filing systems, which are expensive and labour intensive.

SPEED UP CONTRACT GENERATION AND MANAGEMENT

Digital contract management offers a secure way to manage all your contractual documents. Relevant information can be accessed from a single place. Contract workflows automate processes in a single system, improving interdepartmental collaboration and optimising productivity.

  • Automatically create contract documents
  • Assign permission-based user roles
  • Automate approval processes
  • Access contracts on the go

How it works:

  1. Automatically generate contracts
    Generate a contract, termination or other document with a single click. Templates exist for each type of contract, enabling users to import specific information from the contract file.
  2. Define users and permissions
    Contracts contain sensitive data that must be protected from unauthorised access. The integrated permissions management system lets you assign roles to control who has access to what.
  3. Efficient approval process
    Create customised workflows to define and control the required approval steps, ensuring the review and approval process is transparent and relevant staff are  aware of contract negotiation stages.
  4. Collaboration
    The document feed function makes collaboration amongst multiple departments easy. Posts are visible to everyone participating in a feed discussion.
  5. Centrally manage contracts
    Relevant contract information and documents are stored in a contract file which is easily accessible.
  6. Capture information quickly
    Enter all relevant contract data by selecting from predefined keyword lists, such as information about the company, contract references and timelines.
  7. Access contracts while on the go
    Stay connected with your work when you’re out of the office and access relevant information from your smartphone or tablet. The interface adapts to any device.

BEST IN CLASS CONTRACT MAINTENANCE AND GOVERNANCE

Digital contract management offers an efficient and secure way to maintain and govern all your contractual documents. Relevant information and documents are easily accessible in a central repository, where you can monitor deadlines and timelines.

  • Configure the contract duration with notifications and alerts
  • Renew or terminate contracts manually or automatically
  • Monitor contracts on a dashboard
  • View deadlines as a timeline

How it works:

  1. Configure contract timelines
    Configure contract timelines individually with the help of functions, automatically calculating when a contract expires, is up for renewal, or needs to be terminated.
  2. Use reminders
    The reminder management system ensures you don’t overlook any key deadlines. Reminders update automatically when something changes in the contract.
  3. Renew or terminate contracts
    You can renew contracts either automatically or manually. Terminating contracts is straightforward thanks to predefined processes and templates.
  4. Subscribe to information
    Users are notified automatically when changes are made to a contract, saving time and reducing administrative costs.
  5. Stay on top of things
    The contract management dashboard lets you view and analyse contract data, providing you with all the information you need. Access the relevant contract file straight from the dashboard and initiate status changes, approvals, and termination scenarios.
  6. Monitor and review deadlines
    View impending deadlines in the calendar. The timeline gives you full visibility into relationships between contracts, quickly comparing renewal dates and deadlines.
  7. Take exchange rates into account
    Use daily exchange rate information when defining payment plans. This ensures you get accurate rate conversions and can easily compare different contracts, managing approval scenarios based on exchange rates.
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