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Digital scanning & imaging

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State of the art scanning hardware

Elevate your document management with our high-spec production scanners.

Capture your files up to 600dpi in high quality, true-to-life colour formats. Your files are preserved in immaculate condition, setting the benchmark for uncompromising quality. Rest assured your document management will be revolutionised with our state-of-the-art, cutting-edge scanning capabilities, including:

  • Automated quality control process achieving 99.9% image quality rate.
  • Capable of scanning documents of all sizes from small receipts to A0 files.
  • Versatile Image output options supporting all file formats.
  • Utilising Optical Character Recognition (OCR) and Intelligent Character Recognition (ICR) for enhanced searchability and data extraction.


  1. Providing a vast range of services for SANBS

    All donated blood is tested for transfusion-transmissible diseases, blood grouping, and patient compatibility using sophisticated processes and equipment to ensure...Read More...

  2. Providing storange and scanning services for Revlon

    Crown Records Management South Africa recently provided storage and scanning services for Beauty and Cosmetics brand Revlon... Read More...

  3. View All Case Studies


Legacy Back scanning

Back scanning is a crucial milestone in an organisation’s journey towards digitising their information, documents and records. This process involves taking existing paper documents and other analogue materials and converting them into digital files, ensuring that your organisation embraces the benefits of streamlined information management. We work with a diverse range of organisations spanning industries such as the financial services, healthcare, legal, manufacturing and pharmaceutical industries to enable fast retrieval and added security of your records, all while tailoring our solutions to meet your unique needs.

  • Accelerate information retrieval, saving valuable time and resources.
  • Enhance security through encrypted scanned data and controlled information access.
  • Safeguard your information against the risks of fire, water damage, and general deterioration.
  • Eliminate the need for re-filing, leading to significant time and cost savings.
  • Enjoy swift access to information, ending the tiresome search for documents.


Day-Forward Scanning

Ensure all of your Information Management is streamlined, secure, and future-ready with our Day-Forward scanning solutions. The process of Day-Forward scanning is essential for organisations wishing to maximise their efficiency and transition to a paperless technology driven workplace.

The transformative process seamlessly converts your paper documents into digital files upon their arrival in your organisation. With meticulous scanning, precise indexing, and seamless integration into a new system of records, you can effectively manage the continuous flow of paper records, safeguarding valuable information and ensuring a streamlined and secure information management journey. Day-Forward scanning ensures secure digital information management, saving time, resources, and space through responsible paper document disposal.

  • Capture newly created information digitally, streamlining document management.
  • Digitised information can be accessed from any location via a web browser, facilitating collaboration.
  • Secure scanning services with full safety and data protection measures, using state-of-the-art scanning hardware.


Digital Mailroom

Our Digital Mailroom solutions streamline the capture and classification of data, significantly reducing the time required for managing incoming business information. With Crown Records Management’s Digital Mailroom solutions, you can effectively process and organise your business’s inbox, handling invoices, contracts, and general correspondence, boosting business productivity and enhancing your operations.



Gain access to the benefits of secure off-site storage for records and archives and the ability to retrieve your files quickly with our Scan on Demand service. Our reliable and secure storage solution ensures your records and archives are always protected. With our Scan on Demand service, you can easily and promptly retrieve your files. Simply make a file request, and our expert team will scan and safely send the information to you in the digital format of your choice.


  1. Eco-friendly

    Reduces paper usage, physical storage, and promotes sustainable practices.

  2. Long-term preservation

    Enables secure backup, archiving, and preservation for durable document integrity and longevity.

  3. Space and cost savings

    Converts paper documents into a digital format, reducing physical storage needs and associated costs.

  4. Improved organisation

    Easy categorisation, indexing, and tagging of digital documents, simplifying search, retrieval, and management

  5. Enhanced security

    Digital encryption, access controls, and backups for heightened security, safeguarding important documents from loss, damage, or unauthorised access.

  6. Accessibility & collaboration

    Improves document management efficiency by streamlining workflows and enabling faster access to information.

Our Industry Recognitions: Certifications & Accreditations


  1. 1. Bulk

    Bulk scanning, also known as batch scanning, involves the scanning of a large volume of documents in a single batch.

  2. 2. Large Format

    Large format scanning involves digitising oversized documents such as blueprints, maps, engineering drawings, and other large documents that do not fit in standard scanning equipment.

  3. 3. OCR & ICR

    OCR scanning uses advanced software to automatically recognise and extract text from scanned images of documents. ICR scanning is a form of OCR that focuses on capturing and interpreting handwritten text from documents.

  4. 4. Data Utilisation

    Integration of data into relevant categories, automating internal workflows, or to be securely stored.


How does document scanning work in content management?

Document scanning is a crucial part of content management. It involves using a scanner to convert paper documents into digital files. These are then organised and stored in a digital file system, which is often streamlined and made accessible for easy user navigation. This is a key stage in the digital transformation of an organisation’s document storage.

Can the document scanning solution be tailored to my business needs?

How often should our company conduct document scanning?

How can document scanning enhance content management?

Is the content safe while being scanned and stored digitally?

What if I have too many documents to scan?

What is the contact process if I want to get my documents scanned?

Do I still need my paper documents after scanning?

What are the benefits of document scanning for my business?

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