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Digital Mailroom

A mailroom of your own, smarter and faster

Stop wasting time on irrelevant emails and endless sorting. We'll scan, organize and deliver the mail that's relevant to you. From seamless deployment to secure storage, let us take care of the admin. And you can focus on the growth.

What are the benefits of a Digital Mailroom?

How it works

Keeping it simple

  • 01 Mail rerouted We reroute your mail to our Virtual Mailroom Hub.
  • 02 Checked and sorted Mail is checked, sorted, and categorized according to your business rules.
  • 03 Scanned We prepare and scan mail into your preferred digital format.
  • 04 Data extracted Advanced capture tools extract essential data.
  • 05 Uploaded All mail is uploaded the same day to our secure portal.

“The organization of information actually creates new information.” 
- Richard Saul Wurman

Questions? Answered

A digital mailroom solution, often referred to as DMR, is a system designed to automate the process of managing inbound mail. It digitises physical mail and streamlines workflow, allowing businesses to manage their correspondence more efficiently.
The digital mailroom benefits include increased efficiency, improved compliance, reduced operational costs, and enhanced document management. By automating the mail process, businesses can streamline workflows and ensure secure handling of critical business documents.
Mailroom automation facilitates invoice processing by digitising incoming invoices and using advanced OCR technology to capture key information. This allows for quicker routing in the accounts payable workflow and reduces the chances of errors.
Yes, a digital mailroom service can significantly enhance compliance by ensuring that all inbound mail is securely digitised and stored. This facilitates easier audits and retrieval of documents while maintaining adherence to regulatory requirements.
A digital mailroom can process various types of documents, including invoices, contracts, and other critical business correspondence. The solution employs intelligent document processing to classify and manage these documents effectively.
Workflow automation in a digital mailroom involves the systematic routing of digitised documents to the appropriate departments or personnel. This ensures that incoming mail is handled efficiently and that responses are timely, enhancing overall productivity.
Businesses can transition by evaluating their current mail management processes and implementing software solutions that digitise physical mail. Training staff on new workflows and utilising document scanning technology will facilitate a seamless transition to a digital mailroom.
Document scanning plays a crucial role in a digital mailroom as it converts physical mail into electronic formats. This enables quick access, retrieval, and archiving of documents while supporting automation and compliance efforts.