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- Records Management
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Scan. Edit. Manage. All in One.
Simplify your document workflow with a single, powerful platform. Instantly scan paper documents into digital files, make quick edits with intuitive tools, and organize everything in one secure location. No switching between apps, no wasted time. Start now and take control of your documents with ease.
How Document Digitalization Works
1. Document collection & delivery to Crown facilities
2. Requirement study
3. Document scanning
4. Data extraction & indexing
- Upload scanned documents onto cloud for processing
5. Secure cloud storage
Beyond Paper: Scan & Digitize Everything
What We Can Help You Digitize
- Photographs and Images (Old printed photos, artwork and illustrations)
- Books and Magazines (Bound books, journals and periodicals, rare or fragile publications)
- Maps and Blueprints (Architectural drawings, engineering schematics, topographic and historical maps)
- Receipts and Invoices (Expense receipts, utility bills, purchase orders)
- ID and Legal Documents (Passports, ID cards, and driver’s licenses, contracts and agreements, certificates - birth, marriage, etc.)
- Microfilm and Microfiche (Archived newspapers, government records, historical documents)
- Medical Records (Patient medical reports, patient charts, lab reports)
Why scan and digitize your documents?
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Save time and reduce errors with easy access to digital files, freeing employees for more valuable tasks
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Use digital insights to discover opportunities and stay ahead of the competition.
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Protect critical information from loss, theft, or damage with a secure digital repository.
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Create master files for unlimited electronic or printed copies, ensuring your records last.
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Share scanned files instantly with clients and employees, formatted for immediate use.
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Unlock hidden value with advanced text and handwriting recognition for deeper insights and easier management.
What strategy is right for you?
Every business is unique. That’s why we offer fully customizable scanning solutions to match your specific needs.
Transform your archives into digital assets
Convert your paper documents and analogue materials into digital files. Enjoy streamlined information management and unlock your organization’s potential.
Digitize as new records arrive
Scan incoming documents immediately to secure your information, save space, and simplify management from the start.
Secure off-site storage, instant retrieval
Store records safely off-site and access them digitally on demand. Quick, reliable, and always secure.
Questions? Answered
Document scanning is a crucial part of content management. It involves using a scanner to convert paper documents into digital files. These are then organized and stored in a digital file system, which is often streamlined and made accessible for easy user navigation. This is a key stage in the digital transformation of an organization’s document storage.
Absolutely, we provide tailored solutions based on an organization’s specific needs. Whether your priority is space-saving, ease-of-use, or network accessibility, a bespoke system can be put together to meet these preferences.
There’s no set rule on how frequently a company should conduct document scanning. It often depends on the volume of documents and the speed at which they accumulate. A solution is to establish a system that works best for your team, whether that’s scanning documents daily, weekly, or even monthly.
Document scanning facilitates easy and efficient content management. It makes managing, retrieving and sharing information an easy task. Users can enter search terms to find specific content and documents quickly, making work more efficient. This process is a central part of digital transformation, making information easily accessible in a world where convenience is key.
Yes, documents are typically stored on a secure network with controlled access. This provides a safer storage solution than physical files, which may be susceptible to loss or damage. Maintaining the security of content is a priority for us providing document scanning services.
If you have a large number of documents to scan, it’s best to utilize Crown’s bulk scanning service. We have high-speed scanners and the capacity to manage large-scale projects. We also offer solutions for continuous scanning needs, so you can get your documents digitized as they come in.
Once the documents are scanned and securely stored digitally, you may not need to keep the physical copies. However, it’s worth checking whether there are any legal requirements for your business to retain original paper documents. For many organizations, digitization significantly reduces the need for physical document storage space.
