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- Services Services Services--
- Digital Solutions
- Document Scanning and Indexing
- Digital Contract Management
- Digital Invoice Processing
- Digital Mailroom
- Employee Management (HRDMS)
- Visitor Management System
- Enterprise Content Management (ECM)
- Information Consulting
- Employee Onboarding
- Central Know Your Customer Automation (CKYC)
- Digital Signatures
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ASSISTING WITH YOUR DIGITAL AND PHYSICAL RECORDS MANAGEMENT SERVICES
Our information and records management services in Botswana are help to structure and manage your data, giving you a clearer picture of your world. We will help you integrate physical and electronic data assets and understand how information flows through your business. We will lead you to developing excellent standards for data governance, mitigating risks and improving compliance.
Discover how to maximise your businesses potential through effective records management
Explore our services
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Use our scanning services to transform your paper documents into digital records for easy indexing and searching. We work with a diverse range of organisations spanning industries such as the financial services, healthcare, legal, manufacturing and pharmaceutical industries to enable fast retrieval and added security of your records, all while tailoring our solutions to meet your unique needs.
We know exactly what it takes to go digital and will work hand in hand with you on every step of your digital transformation journey. We cover a wide range of digital services, these are:
- Scanning solutions
- Digital Mailroom
- Digital software: content service solutions, cloud hosting, workflow automation
Digital Services - Breakdown
01 SCANNING SOLUTIONS
Our scanning services convert paper documents into digital records, enhancing security with encryption and controlled access. This digital transformation safeguards information against risks like fire and water damage, eliminates the need for re-filing—saving time and costs—and provides swift access to information, ending tiresome document searches.
02 DIGITAL MAILROOM
Our digital mailroom solution streamlines the management of inbound and outbound mail by automating repetitive administrative tasks and manual data entry. This automation enhances communication, clarifies processes, and reduces time and cost inefficiencies.
03 DIGITAL SOFTWARE
Cloud Hosting services provide scalable, customizable solutions, enabling secure data storage and access without the expense of in-house servers.
Workflow Automation streamlines manual tasks, reducing errors and enhancing efficiency by integrating seamlessly with your existing systems.
Content Service Solutions optimize document sharing, workflows, and approvals through open APIs and system connectors, boosting productivity and overall business success.
Digital Services - Breakdown
Our scanning services convert paper documents into digital records, enhancing security with encryption and controlled access. This digital transformation safeguards information against risks like fire and water damage, eliminates the need for re-filing—saving time and costs—and provides swift access to information, ending tiresome document searches.
Our digital mailroom solution streamlines the management of inbound and outbound mail by automating repetitive administrative tasks and manual data entry. This automation enhances communication, clarifies processes, and reduces time and cost inefficiencies.
Cloud Hosting services provide scalable, customizable solutions, enabling secure data storage and access without the expense of in-house servers.
Workflow Automation streamlines manual tasks, reducing errors and enhancing efficiency by integrating seamlessly with your existing systems.
Content Service Solutions optimize document sharing, workflows, and approvals through open APIs and system connectors, boosting productivity and overall business success.
Continue exploring our services
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Moving piles of hard-copy records from your offices to an off-site centre may seem herculean, but with our world-class storage facilities, staff and fleet of vehicles, it’s a lot easier than it seems. The term “off-site” sounds like your information is harder to obtain, but with our rigorous classification and cataloguing systems; combined with electronic or physical retrieval on demand through our web portal, those paper records become more accessible than ever before.
Your records are housed in dedicated, purpose-built records centres. Each site operates a strict security policy, with perimeter fencing, 24/7 alarmed premises and staff trained in data protection. Your peace of mind is paramount to us, so our facilities are second to none.
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Our experts in information management can help your organization understand and manage the creation, flow, and lifecycle of data. We will review your business processes to build a robust data management architecture that reduces costs and minimizes compliance risks. Our meticulous process includes creating retention schedules and audit trails to ensure regulatory compliance and peace of mind.
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You can’t apply the highest security standards to everything you no longer need, it’s impractical. We’ll help you establish what should be securely disposed of and provide you with the means to do it. With decades of experience in information management, there’s no limit to what we can dispose of securely, but there are common risk factors among data formats:
- Important documents
- Unused storage media
- Redundant IT equipment
- Handsets and phones
- Disused or faulty products
All our information disposal is audited, meaning you’ll be able to track destruction of something from your desk right until it reaches the facility, after which you’ll receive a proof of destruction certificate.
