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Services --
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- Digital Solutions
- Document Scanning and Indexing
- Digital Contract Management
- Digital Invoice Processing
- Digital Mailroom
- Employee Management System (HRDMS)
- Visitor Management System (VIZIO)
- Enterprise Content Management (ECM)
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Digital Solutions 
Records Management 
Secure Destruction Crown’s Document Management System
Crown Information Management UK delivers end-to-end document management services and digital solutions. From high-accuracy capture to automated workflows, secure access, and compliant retention, teams move faster with less risk.
We can cover the entire lifecycle of a document, making it easier to capture, track, edit, approve, store, retrieve, and eventually dispose of files in a secure and compliant way.
From old archives to new data streams
Scan and index your documents to make them instantly searchable and accessible. Digitised files are properly archived and ready for retrieval, turning your information into a tool for smarter decisions.
Why Invest in Professional Document Management Solutions?
Better Data Management
Centralise unstructured data into a unified, searchable framework.
Operational Agility
Respond faster to market changes with instant access to information.
Cost Efficiency
Reduce the physical footprint of paper archives and the labor costs associated with manual filing.
Enhanced Security & Compliance
Implement multifactor authentication and encryption to meet GDPR and industry-specific regulations.
Innovation
Leverage AI and machine learning to uncover patterns and trends within your digitized documents.
The Document
Lifecycle Approach
- 01 Capture High-accuracy scanning and OCR data capture.
- 02 Manage Centralised access with robust metadata and indexing.
- 03 Automate Intelligent workflow automation to remove manual bottlenecks.
- 04 Secure Compliant retention and encrypted cloud hosting.
- 05 Dispose Integrated secure destruction for expired records.
We cover the entire information lifecycle, ensuring your business-critical data is captured, tracked, and stored securely. Our document management system (DMS) simplifies the way you interact with information.
Get in touch and find out more about our digital solutions
20,000+ clients worldwide trust us to deliver a first class customer service
Frequently Asked Questions about Document Management
A professional document management service improves efficiency by making documents searchable, ensures compliance with data protection laws, reduces physical storage costs, and enhances security through encrypted digital access.
Our solutions utilise enterprise-grade security, including data encryption, secure cloud hosting, and robust access controls. This ensures only authorised personnel can view sensitive information.
Yes, Crown’s digital solutions are designed to integrate seamlessly with major ERP, CRM, and HR systems to ensure a smooth flow of data across your organisation. Disucss with our DMS specialist.
Document management typically focuses on the day-to-day use of digital files (tracking, version control, and collaboration), while records management focuses on the long-term lifecycle, including legal retention schedules and secure disposal.