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Document Scanning By-The-Box

One Box. One Price. Four Options.

Our scan-by-the-box services are a fast, simple way to turn your physical documents into intelligent digital files that you can search and securely share from virtually any device.

What's Included?

For a flat fee of VND1,980,000.00 + VAT per box, you will receive:

Crown Records Management Storage box (430mm x 330mm x 275mm)
Scan to PDF at 300 dpi (A4/A3/A0 documents only)
1 x Indexed field (PDF name)
Up to 1800 pages/images per box
Secure link to download your data
Free Pick-up within Ho Chi Minh City, Hanoi and Da Nang City Limits

Then, simply choose one of four options for your physical documents.

Return, Recycle, Shred or Store

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We will collect, scan, and return your documents to you safely.
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We collect, scan, and sustainably recycle your documents.
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We collect, scan, and securely destroy your confidential documents in-house.
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We collect, scan and securely store in our Records Management Center*. *Annual storage fee of VND450,000+VAT applies

Additional Services:

Index of additional fields (VND2,450.00)
Data on Crown USB Drive (VND220,500.00)
Security Seals (VND19,500.00 per box)
Additional scanned images (VND1,250.00 per image)
Colour scanning (upon request, additional fees may apply)
Other sizes/file formats (upon request, please contact us for a quote)

Our service turn-around times:

The length of turn-around depends on the quantity of boxes

1-5 boxes – 3 business days

5-10 boxes – 6 business days

11-20 boxes – 10 business days

21+ boxes – upon estimate

How it works

Keeping it simple

01 Packing & pick-up
02 Barcode for tracking
03 Receive at scanning center
04 Prepare for scanning
05 Scan

“Data is not useful until it becomes information.”
- Seth Godin

Why Choose Us?

Clear pricing – one flat fee, no surprises

Fast, efficient turn around

Global knowledge, local expertise

Confidentiality guaranteed

Barcode tracking for precise document control

Secure, access-controlled Records Management Centre

Have additional questions? Contact our expert scanning team today who will be happy to help:

Email us at sales.vn@crownrms.com

Click to Zalo chat or WhatsApp chat with us.