Discover how fragile historical documents were digitized, preserving originals while enhancing accessibility across locations with high-quality, searchable digital copies using advanced scanning technology.

Background

Our client is a diversified holding company with a rich history of over a hundred years. The company has established itself as a key player in various sectors, including FMCG, Hospitality & Real Estate, and Packaging Materials, and has consistently driven sustainable growth within the Middle East and Africa. Committed to corporate and social responsibility, the company ensures positive impacts on the communities and environments where it operates.

Challenge

Our client wanted to create feature displays in their offices in Dubai and Saudi Arabia, showcasing an archive of products and other historical items. This project involved handling and preserving very old and delicate documents, some over a hundred years old. The documents were often fragile, with large parts missing, posing a challenge for preservation and display.

The company turned to Crown Records Management for a solution that would enable them to digitize these valuable historical documents while preserving the originals. The goal was to create digital images that could be shared across multiple locations, making sure the original documents were safe from further handling and exposure.

Solution

Crown Information Management provided the company with their specialized Scan-By-The-Box service, offering a quick and easy way to convert physical documents into intelligent digital files that can be searched and securely shared from almost any device. The process included:

• Careful Handling: Our expert team handled the very old and delicate documents with utmost care, ensuring their integrity during the scanning process.
• Reconstruction Techniques: Advanced reconstruction techniques were used to recreate up to 90% of an original document, even when large portions (up to 40%) were missing.
• Digital Preservation: The documents were scanned into digital files, allowing the information to be captured and the original files packed away securely for preservation.