ONE BOX. ONE PRICE. FOUR OPTIONS.
Our scan-by-the-box services are a fast, simple way to turn your physical documents into intelligent digital files that you can search and securely share from virtually any device.
Book your Box Today
For a flat fee of AED 295 + VAT per box, you will receive:
- Crown Records Management Storage box (14”x12”x16”)
- Scan to PDF at 300 dpi (A4/A3 documents only)
- 1 x Indexed field (PDF name)
- Up to 1800 pages/images per box
- Secure link to download your data
- Free Pick-up within Dubai
Then, simply choose one of four options for your physical documents.
Return, Recycle, Shred or Store
Option 1: Scan & Return
We will collect, scan, and return your documents to you safely.
Option 2: Scan & Recycle
We collect, scan, and sustainably recycle your documents.
Option 3: Scan & Shred
We collect, scan, and securely destroy your confidential documents in-house.
Option 4: Scan & Store
We collect, scan and securely store in our Records Management Centre*. *Annual storage fee of AED 60+VAT applies
- Index of additional field (AED 0.25)
- Data on Crown USB Drive (AED 25.00)
- Security Seals (AED 5.00 per box)
- Additional scanned images (AED 0.18 per image)
- Colour scanning (upon request, additional fees may apply)
- Other sizes/file formats (upon request, please contact us for a quote)
- 1-5 boxes – 3 business days
- 5-10 boxes – 6 business days
- 11-20 boxes – 10 business days
- 21+ boxes – upon estimate
Why Choose Us?
✓ Clear pricing – one flat fee, no surprises
✓ Fast, efficient turn around
✓ Global knowledge, local expertise
✓ Confidentiality guaranteed
✓ Barcode tracking for precise document control
✓ Secure, access-controlled Records Management Centre
HOW IT WORKS
Why Switch to Digital?
Even in today’s digital world, running a business requires you to keep large volumes of data, and most of it is still on paper. Not only is this an inefficient and insecure method of storing information, but it can also be a significant drain on resources and take up precious square footage in storage requirements
Moving from physical to digital data storage can transform your business, not only allowing you to seamlessly search and manage your data but also providing many other benefits:
- Improved efficiency
- Reduced costs
- Enhanced Security & Prevent Data Loss
- Increased space
- Better Customer Service
Digitizing your office can feel like an overwhelming task. Our scan-by-the-box services are an excellent option for organizations looking for a low-cost, no-commitment option to start getting digitized.
Frequently Asked Questions
How much is it to scan one box?
Will Crown provide the box, or can I use my own?
Crown will provide a specialized archive box (14”x12”x16”), or alternatively you can use your own box provided they are of a similar size (14”x12”x16”).
What size of document can you scan?
Our scan-by-the-box services are specifically for A4/A3 sized documents. However, our Records Management Facility is fully equipped to handle documents of all sizes, please contact our scanning team today to discuss your requirements on +971 (0)230 5300.
Can documents with multiple pages be scanned into one file?
Yes, Crown can create multi-page files ranging from one page to thousands of pages.
How do I prepare my documents for scanning?
Can you handle confidential information?
Yes, with decades of experience in information management Crown Records Management is fully equipped to handle confidential documents. Upon collection boxes can be sealed until they reach our secure facilities and are fully tracked via GPS while in transit. After scanning there are number of options for your physical documents to be securely returned to you, or compliantly destroyed.
If I scan my documents, how will I be able to find them?
Your documents are scanned using Optical Character Recognition (OCR) technology to process the files and pull out required information, or ‘index fields’. Index fields are key fields used to categorize and organize your documents making them fully text-searchable and easy to navigate.
What happens to my documents after they are scanned?
Have additional questions? Contact our expert scanning team today who will be happy to help: Email us at firstname.lastname@example.org