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Contact us today to unlock your business' full potential
Maximise your business efficiency with our effective scanning solutions
Digital scanning is the key to transforming printed information into searchable and indexable text. Basic scanning rapidly digitizes documents, while advanced digital scanning technology takes it a step further, allowing for efficient archiving and easy sharing of your documents.
Why start scanning your physical documents?
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Free-up valuable real estate within your workspace. Our digital solutions free up physical storage for more productive and profitable uses, ensuring you make the most of your assets.
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Improve your document's security with digital encryption and access controls. Ensure VAT and tax compliance, saving you time and resources while maintaining impeccable financial records.
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Empower your team for greater efficiency. Streamlined workflows and faster access to information help reduce the hours spent on time-consuming document management tasks.
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Our digital solutions reduce paper consumption, lower physical storage needs and help protect vital natural resources and minimize waste, aligning with global sustainability efforts.
State of the art scanning hardware
Elevate your document management with our high-spec production scanners.
Capture your files up to 600dpi in high quality, true-to-life colour formats. Your files are preserved in immaculate condition, setting the benchmark for uncompromising quality. Rest assured your document management will be revolutionised with our state-of-the-art, cutting-edge scanning capabilities, including:
- Automated quality control process achieving 99.9% image quality rate.
- Capable of scanning documents of all sizes from small receipts to A0 files.
- Versatile image output options supporting all file formats.
- Utilising Optical Character Recognition (OCR) for enhanced searchability and data extraction.
Questions? Answered
Document scanning is a crucial part of content management. It involves using a scanner to convert paper documents into digital files. These are then organised and stored in a digital file system, which is often streamlined and made accessible for easy user navigation. This is a key stage in the digital transformation of an organisation’s document storage.
Absolutely, we provide tailored solutions based on an organisation’s specific needs. Whether your priority is space-saving, ease-of-use, or network accessibility, a bespoke system can be put together to meet these preferences.
There’s no set rule on how frequently a company should conduct document scanning. It often depends on the volume of documents and the speed at which they accumulate. A solution is to establish a system that works best for your team, whether that’s scanning documents daily, weekly, or even monthly.
Document scanning facilitates easy and efficient content management. It makes managing, retrieving and sharing information an easy task. Users can enter search terms to find specific content and documents quickly, making work more efficient. This process is a central part of digital transformation, making information easily accessible in a world where convenience is key.
Yes, documents are typically stored on a secure network with controlled access. This provides a safer storage solution than physical files, which may be susceptible to loss or damage. Maintaining the security of content is a priority for us providing document scanning services.
If you have a large number of documents to scan, it’s best to utilise Crown’s bulk scanning service. We have high-speed scanners and the capacity to manage large-scale projects. We also offer solutions for continuous scanning needs, so you can get your documents digitised as they come in.
Once the documents are scanned and securely stored digitally, you may not need to keep the physical copies. However, it’s worth checking whether there are any legal requirements for your business to retain original paper documents. For many organisations, digitisation significantly reduces the need for physical document storage space.