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- Services Services Services--
- Records Management
- Document Storage
- File management
- Media storage
- Vault storage
- Onsite Records Management
- Digital Solutions
- Document Scanning and Indexing
- Digital Contract Management
- Digital Invoice Processing
- Digital Mailroom
- Employee Management (HRDMS)
- Visitor Management System (VIZIO)
- EffiDocX (ECM)
- Information Consulting
- Employee Onboarding
- Digital Signatures
- Fixed Asset Management
- Source Code Escrow
- Banking, Finance and Insurance Solutions
- Central Know Your Customer Automation (CKYC)
- Digital file tracking (DART)
- Business Process Management (BPM)
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Let HR focus on people, not paperwork.
Managing employee records on paper is time-consuming and messy. Sick notes, leave forms, and pension documents often end up scattered across locations. Crown’s Personnel File solution stores everything in one secure digital space. You get easy access, better control, and stress-free record management.
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Our system manages records
from onboarding to retirement:
- 01 Digital Document Generation: You can pre-design templates like offer letters, appraisals, etc., and generate digital documents in bulk.
- 02 Digital Signature: Encrypt digitally created documents using a digital signature that are legally valid and acceptable.
- 03 Digital Distribution: Share digitally signed documents to employees through emails, SMS with unique link, or even over an employee self service portal to achieve organization-wide distribution.
- 04 Digitize Legacy Documents: Collect, Scan, Code and Upload legacy hard-copy records, into the DMS and store the physical copies in secure Crown Records Centres near you.
- 05 Digital Announcement: Roll out changes to policies procedures or renew data privacy contracts with employees using digital authentication.
- 06 Self-Service Portal: Provide real-time and secure access to employees to view their documents and information resting with their employer.
“Information’s pretty thin stuff unless mixed with experience.”
- Clarence Day
What are the benefits of an employee management system?
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Enables hybrid work, allowing HR to manage records and tasks remotely, making it easier for employees to work from anywhere.
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Eliminates errors and inconsistencies in manual record-keeping, leading to better decisions.
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Lets HR control access and prevent unauthorized viewing of sensitive employee data.
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Ensures HR meets regulatory requirements, like record retention and privacy laws, while simplifying audit and legal responses.
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Help HR spot trends in employee data, enabling better decisions for workforce planning and management.
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Removes the need for physical storage, cutting costs and freeing up office space.
“Crown’s P-File management solution has played a crucial role in our digital transformation journey. It has significantly improved accessibility and security of employee records, streamlined HR service delivery, and enabled faster decision-making. Senior leadership now has quicker access to critical employee files and benefits documents, supporting timely and informed actions. The system is nimble, reliable, and a key enabler for business efficiency.”
Questions? Answered
A HRDMS is a comprehensive hr software solution that centralises and streamlines the management of employee information, documents, and hr processes for organisations.
HR document management software helps in organising and storing important documents securely, ensuring compliance with regulations while automating workflows and improving accessibility for human resources.
Yes, our team can arrange a personalised demo of our HR document management system upon request, allowing you to explore features such as document storage, employee file management, and more before making any commitment.
Key features to consider include document access rights, employee onboarding tools, secure digital storage, data protection measures, and compliance with legal standards to ensure the effective management of employee files.
Digital document storage enhances HR processes by centralising employee data, automating document workflows, and providing easy access to important documents, which increases efficiency and reduces reliance on physical filing cabinets.
Compliance is crucial in HR document management as it ensures that employee documents are handled in accordance with legal requirements, thereby protecting sensitive employee data and mitigating legal risks.
An efficient employee filing system streamlines document access and organisation, reducing time spent searching for information and allowing HR professionals to focus on more strategic tasks, which boosts overall productivity.