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HR DMS / Digital Employee Onboarding

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Quality Employee Onboarding

With personalized welcome pages and location-specific customizations, new hires are engaged and informed.

Digitized offer letters and smart forms simplify paperwork, while digital sign-off reduces the need for physical signatures.

The result is an efficient and engaging onboarding experience for both new hires and employers.



Digitized offer letters

  • Get a customized template for your digital offer letters, digital sign-off version tracking and custom approval flow.

Smart forms

  • In-built validations, auto-calculations conditional fields, and interconnected smart forms ensure nothing must be shared twice.

Location-specific customization

  • Easily customize data fields and new joiner documentation requirements by location on top of compliances.

Digital sign-off for documentations

  • Make sure that the first day of the employee onboarding is about more than just paperwork with digital policy and document sign-off in the pre-joining.


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Crown Records Management Indonesia’s digital employee onboarding solution streamlines the onboarding process with custom workflows, AI-powered document validation, and bulk onboarding capabilities.

  1. Custom Workflows

    Make every stakeholder play their part with customer workflows that trigger the right actions at the right time to ensure your new hire is fully equipped.

  2. AI Powered Document Validation

    Seamlessly verify documents like Passport, Social Security IDs, etc. with AI powered OCR technology that auto-parses and validates authenticity.

  3. Statutory Document Generation

    Auto-generate pre-populated statutory forms (PF transfer, ESI declaration, Insurance policy forms etc) directly from employee data captured centrally.

  4. Bulk Onboarding

    Scale your new-employee onboarding with bulk initiation and data uploads, making the process faster and more efficient.

  5. Integrated Employee Profile Creation

    Be it pre-joining or application data, directly import it to create a holistic employee profile – the single source of truth capturing every interaction.  

    Book a demo

Say goodbye to piles of paperwork and hello to a smooth, digital onboarding experience. Streamline your onboarding process with Crown Indonesia’s digital solution.

From personalized welcome pages to location-specific customizations, our AI-powered solution ensures efficiency and engagement. Simplify paperwork and provide a seamless experience for your new hires.

Crown Records Management is an industry leader in the field of secured document management services, document scanning and imaging, digital transformation, and secured destruction services.

Our digital transformation services cater to your process automation and digitisation needs while seamlessly integrating with your existing ERP systems.

If you want to learn more about us click on the contact us icon below, and our experts will reach out to help you.

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Need to understand how a service could potentially help you, or simply get a quote based on your specific requirements? Contact one of our experts today.