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How can digital transformation activate your hybrid work model?

Post COVID, workspaces are never going to be what they were before. Remote working brought with it its share of benefits, as companies found themselves forced to integrate digital transformation into their system in order to cope with the new normal.

In short, the world has changed in the past three years because of the pandemic, and that change has brought growth. Today most companies are running hybrid work models successfully, but some are still trying to grasp the idea – part of the business world is still admittedly hesitant to adapt to the new hybrid work model, probably because of doubt about its efficiency.


What is a hybrid work model?

A hybrid work model is a structure which enables its employees to choose between working remotely or from the office as per their convenience and preference. There is no fixed strategy of executing this, however. Some organizations have certain days of the week or similar durations dedicated to remote work, with inhouse operations mandatory for the rest of the week. Other enterprises let their employees work fulltime from the office or remotely. There may be more variations to these as well.

Most employees today prefer remote work to be a viable option, wherever possible. It provides flexibility and helps them balance their work and personal lives better. Additionally, they spend less on commuting, meals and other expenses. Providing hybrid work ecosystem are thriving, and technology lies at the heart of this success.


The role of technology

If a company is unsure of productivity and management efficiency of remote work, digital transformation is the solution. Whereas coordination once required entire teams and departments to work together within common office spaces, technology has grown to the point where work can be completed remotely without any downturn in efficiency. Available software allows companies to manage their workforce online – from trackers, to services like document digitization and storage in online repositories, giving different departments instant access to the data they need. Solutions like Enterprise Content Management (ECM) systems and Document Management Systems (DMS) further help manage content, helping employees coordinate workflows and boosting productivity.

Below, we take a look at some of the most popular technologies that enable productive remote systems, from document management to HR assistance.



From online document management to employee tracking, there are several software available in the market that enable organizations to achieve their remote work goals. Some of these digital solutions include:
Digital document management – With this solution, offices can store their digital documents securely and access them easily. Tracking of information can be done online too. Additionally, you can catalogue, manage, and scan those documents from anywhere.
HR Document Management System – This technology helps HR professionals manage employee information in an organized manner. An ECM system in-place can enhance efficiency of digital recruitment, managing payroll, training, tracking annual leave and employee benefits, encrypting employee records and performance evaluation.
Accounts Payable Document Management System – An Accounts Payable DMS (APDMS) is an automated invoice management system that offers efficient and accurate document processing, regardless of how they are received. A good APDMS system will help you manage everything from purchase orders to supplier invoices, allocating them to designated approvers and allowing the use of digital payment to close off the loop.
Digital contract management – Digital contracts are stored in an online central repository, allowing you to access files instantly wherever you are. While this helps you keep track of contract terms and deadlines, its true functionality goes well beyond. Digital contract management allows you to share data remotely and automate workflows, greatly improving inter-departmental collaboration and optimizing productivity. Contract management systems can be further customized to meet your organization’s specific requirements, conjuring a perfect solution for you.
Additional solutions include contactless attendance and payroll, location tracking, visitor management, electronic incident reporting, fixed asset tracking and the like.

As market situation evolves, we require improvised, concise solutions. Keeping up with the dynamics in time is essential and critical. Crown Records Management can help transforming your organization digitally, solving pain points on the fly via adaptive, scalable solutions.


To learn more about how our professional team helps you to maximize the value
of our corporate data in a hybrid work era, contact us for more service information or get a quotation.

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