Talking points at ARMA’s New York Metro Chapter

Crown Records Management visited ARMA's New York Metro Chapter to learn about the latest trends in information governance
Earlier this month we visited ARMA’s New York Metro Chapter to discover the latest talking points in information governance and data security in North America. The hot topics of the day were data management, the benefits
of GDPR compliance, and essential project management skills for a successful information governance program. 

Actively manage your message data

Having the technology to store large amounts of message data doesn’t mean we should. In a world that produces 2.9 quintillion bytes a day, it’s necessary to have strict rules about what incoming data we hang onto and what we destroy. As a good rule of thumb, a company should only retain data that is required for legal, regulatory or business purposes. To effectively manage this data, you need to first make sure that all of your message data is coming into a central platform. If it’s being stored in multiple locations, management will be that much harder. Secondly, you should establish a process of classification, so data can be quickly located and destroyed at a later date.

GDPR is an opportunity to transform

Being GDPR compliant is not just about process and regulations, it will also add value to a company. Making data clearer and more trustworthy contributes to a technology that is easier to interact with and to protect. Being GDPR compliant will unite employees and data to draw real business results, helping to turn complex data into value by being proactive in the face of a changing regulatory environment.

The successful information governance professional 

The collaboration of records management, compliance, legal, IT and security are essential for the success of an company's information governance (IG) program. Possessing strong project management skills are essential for leading IG initiatives within each contributing functional area. Five project management skills that can directly benefit each professional in their work are:
  1. Gathering and documenting business requirements to define the project scope. 
  2. Building a project plan that contains all tasks and the time needed to perform each one.
  3. Managing communication with each functional area. Project communication updates are critical to keep track of tasks and will help to identify if a project is behind.
  4. Being proactive by managing and analyzing risks. You need to identify issues and be prepared to mitigate, transfer or accept them to keep the project on track.
  5. Managing changes with stakeholders as they happen. Be transparent and provide solutions.
Our expert consultants can help you to more efficiently manange your data processing. Contact us now for more information
ARMA is a membership organization serving the professionals who manage and govern information assets. To learn more, visit the website