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File management

Home > Services > Document management > File management

Establishing your requirements

Access to active files is vital but office space is limited. We help you achieve efficiencies in both. With File Management, we consult with you to establish your exact needs and then barcode each of your files according to your specification. This provides a far more accurate methodology for managing individual files and enables retrieval of individual items rather than complete cartons of files; reducing the potential risk in retrieving a whole box when you only need to access one file.

Effectively categorising and barcoding your cartons

File Management services provide the greatest degree of flexibility. Every single one of your documents will have data associated with them, and you’ll be provided with an overview of each one.

More efficient classification and cataloging also means that electronic and physical retrieval becomes more efficient. This guarantees that the specific file required is available whenever needed.

Documents made secure and easily accessible

When you store your business information off-site, you want to know its secure and accessible. We deliver a professional, managed service which gives you complete confidence in the safety of your hardcopy documents. Stored in our highly secure facilities staffed with trained specialists, you save critical space in your office while having seamless access to your information. We take care of transporting them and storing them in our own secure warehouse facilities. The cartons are barcoded, with all relevant data being stored in your own Information Management System or Crown’s RMWeb system.

Benefits:

  • Cartons are managed with a barcode system enabling instant access to any item at any time.
  • Allows for a full audit trail of all items at any time.
  • Creates space within your own facilities for revenue generating opportunities rather than storing documents.
  • RMOrder platform allows you to review your inventory and request services without hassle.
  • Equipped with advanced security, fire protection and environmental controls to safeguard your records.
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Need to understand how a service could potentially help you, or simply get a quote based on your specific requirements? Contact one of our experts today.