Technology that gives you document oversight
Our information management system provides complete oversight over how both physical and electronic data is created within your organisation. It enables you to track how it evolves during its lifetime, and crucially, what happens to it in terms of retention and deletion.
The system manages documents using the same rules and procedures regardless of whether they are physical or electronic records. Meaning you only need one central repository for all your important data, from where it is accessible, manageable and fully auditable.
The system is easy to use and configurable, enabling you to manage information in a bespoke way, suitable for your own organisation’s size and scale.
What is Information Management System
An Information management system (IMS) is a set of systems and processes designed to collect, manage, store and distribute information.
The goal of integrating an excellent information management system is to be able to correlate multiple data points and provides timely and adequate information that business stakeholders can use to make informed decisions about the business.
Understanding Information Management System
Businesses now must be capable of managing information throughout its lifecycle regardless of source or format (digital or physical records) for delivery through multiple channels that may include mobile phones and web interfaces.
Information management is a corporate responsibility that needs to be addressed and followed from the uppermost senior levels of management to the front-line worker as information assets are just as important if not more than other corporate assets.
An information management system can help provide business owners and other decision-makers at a business with the data required to make informed decisions for the company. It provides background, current data, and trend analysis so you have ready information on all areas of the business.
It can also be thought of as a set of rules used by your organization to determine how your employees gather, manage and retrieve information. So it is imperative that the systems have these core features:
- Collection: A standard information management system should be able to collect data such as employees’ personal data, registered attendees at an event, purchase histories, and more.
- Storage: It can centralize information so that it is accessible to users, whether it is locally or globally.
- Processing: The system can automate the process of analyzing existing data and producing useful information.
Benefits of Implementing Crown’s IMS
- Managing business data: Whether the information is stored in company servers, on the cloud, or even being kept in paper form, the system is able to keep track of the information, so it is not duplicated in different places or in different formats.
- Easy access control: The system can allow document owners to approve or deny changes on current documents as well as limiting access information to specific people.
- Tailored to your organization’s needs: Different sets of rules, approval requirements, and workflows can be integrated based on your business objective.
- Comprehensive reporting capability: Proper information processing can allow business stakeholders to have comprehensive data about the organization to make informed decisions.