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File room solution

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file room solution from Crown

Lending our expertise to your premises

The need to manage files does not start once a file goes off-site to your records management partner. It begins as soon as a file is created. From that point onward, until it is ultimately destroyed, it is vital to know where it is and who owns it, who has access to it, and who has seen it.

Having to keep track of a large number of active files and documents is already an arduous task as it is. Not only that, managing an ever-growing number of documents in on-site file rooms takes up valuable storage space, overburdens staff, and leaves your organization at risk of losing crucial company information and violating regulation compliance.

Our File Room solution uses our specialist, highly trained crew, working from within your own site, to catalogue, manage, scan, and retrieve your documents. We also work with clients managing their on-site file rooms, reducing the need for everyone to have a filing cabinet and controlling the flow of files throughout the business.

At Crown Records Management Philippines, we tailor our approach to your circumstances, your own site, and naturally, meet any compliance checks you require.

Key Features of Our File Room Solution


1. Purpose-built facilities

Safeguard your documents in our specialized facilities that provide advanced security protocols as well as environmental and access controls. Our facilities were built in compliance with the most stringent regulatory standards and are staffed with a highly trained crew.


2. On-site file room management

We work with clients to manage their on-site file rooms, reduce the need for their employees to have a filing cabinet, and control the flow of files throughout the business, all while following your file room processes. Dedicated workstations, desktop internal delivery, and regular floor sweep to collect unused files, provide the cornerstone of the service that we deliver.


3. Storage solution

The service integrates fully with our external storage services, resulting in our ability to vastly reduce the need for physical space, whilst maintaining the levels of control that are essential.

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