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How technology can enable a switch to the hybrid working model?

Post COViD, workspaces are never going to be what they were before – but this isn’t necessarily cause for concern. The simple truth is, remote work brought with it its share of benefits, as companies found themselves forced to integrate modern tech into their everyday workings in order to cope with the new normal. In short, the world has changed in the past three years as a result of the pandemic, and that change has brought growth. Today, most companies are successfully running a hybrid work model, but some organizations are still getting used to the idea. But there’s another section of the business world that is still admittedly hesitant to adapt to this new work system, and that’s probably because of doubts surrounding how efficiently this model can work.

What is the hybrid model?

A hybrid work model is a structure which enables its employees to choose between working remotely or from the office as per their convenience and preference. There is no fixed strategy of executing this, however. Some organizations have certain days of the week or similar durations dedicated to remote work, with inhouse operations mandatory for the rest of the week. Other businesses let their employees work fulltime from the office or remotely. And there may be more variations to these as well.

Most employees today prefer remote work to be a viable option, wherever possible. It helps them manage their work and personal lives better. Additionally, they get to save on travel, food, and other expenses. Associations that are providing hybrid culture are thriving – and technology lies at the heart of this success.

The role of technology

If a business is unsure of productivity levels, management efficiency over distance, or other such reasons, there is good news – digital technologies. Whereas coordination once required entire teams and departments to work together within common office spaces, technology has grown to the point where work can be completed remotely without any downturn in efficiency. Available software allows companies to manage their workforce online – from trackers, to services like document digitization and storage in online repositories, giving different departments instant access to the data they need. Solutions like Enterprise Content Management (ECM) systems and Document Management Systems (DMS) further help manage content, helping employees coordinate workflows and boosting productivity. Below, we take a look at some of the most popular technologies that enable productive remote systems, from document management to HR assistance.

What are digital technologies and how do they help remote work monitoring?

From online document management to employee tracking, there are several software available in the market that enable organizations to achieve their remote work goals. Some of these digital solutions include:

  • Digital document management With this solution, offices can store their documents securely and have easy access to them. Tracking of information can be done online too. Additionally, you can catalogue, manage, and scan those documents from anywhere.
  • HR Document Management System – This technology helps HR professionals manage employee information in an organized manner. Some of its stellar features include digital document generation, e-signature, distribution, announcement, and digitalization of legal contracts and more.
  • Accounts Payable Document Management System An Accounts Payable DMS (APDMS) is an automated invoice management system that offers efficient and accurate document processing, regardless of how they are received. A good APDMS system will help you manage everything from purchase orders to supplier invoices, allocating them to designated approvers and allowing the use of digital payment to close off the loop.
  • Digital contract management – Digital contracts are stored in an online central repository – allowing you to access files instantly no matter where you are. While this helps you keep track of contract terms and deadlines, it’s true functionality goes well beyond. Digital contract management allows you to share data remotely and automate workflows, greatly improving interdepartmental collaboration and optimizing productivity. More contract management systems can be customized to meet your specific requirements – allowing you to build a solution that’s perfect for you.

Additional solutions include contactless attendance and payroll, location tracking, visitor management, electronic incident reporting, fixed asset tracking and the like.

Changing times require better, evolving solutions. Keeping up with those times is essential and adapting to the need of the hour is crucial. We at Crown Records Management, offer all the technologies mentioned above, and more! By using our services, you can transform into a digital company within no time, solving pain points on the fly via adaptive, scalable solutions.

The hybrid model is the way forward for thousands of the most successful businesses around today. And with a host of organizations offering to assist your digital journey, making the switch has never been easier.

To know more as to how Crown can help you change the way you manage your enterprise content, speak to our consultants today at +91 8882 330 330 or write to us at sales.in@crownrms.com

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