Discover how our SmartMail solution can transform your organisation’s time and cost efficiencies
Our digital mailroom solution, SmartMail, helps organisations with the tricky task of mailroom management, managing inbound and outbound mail. Here to help your team with the often repetitive and manual tasks of administration and manual data entry through automation and digital mailroom services.
SmartMail Digital Mailroom software automates your manual processes, enables clear communication and processes and reduces time and cost inefficiencies.
20,000+ Clients worldwide trust us to deliver a first class customer service
Streamline your mailroom operations with our advanced digital mailroom solutions
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Simple to use
Get started effortlessly with SmartMail's quick-start implementation. Our user-friendly platform, incorporating mailroom automation, is accessible from anywhere and ready for use in as little as 48 hours.
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A Carbon Zero Solution
Our national mail hub and scanning facility is powered entirely by renewable energy, enabling us to support your Scope 3 goals with our digital mailrooms.
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Access all data across the business
Our cloud-based SmartMail application lets your data be retrieved worldwide, anytime, giving you access to all information and data across departments at the touch of a button, no matter where you are. Ideal for an agile, hybrid working environment.
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Share data quickly and simply
Instantly generate and share information securely, maximising speed and efficiency across your organisation.
SmartMail: Simple menu pricing
Benefit from a simple, transparent pricing model allowing your business to bolt on additional functionality as and when required – maximising productivity and process automation.
SmartMail, Smart Solutions: Key features
Fully customisable
✓ Simple user interface which allows for user customisation
✓ Whitelabeling service with your company’s logo, colours and branding available
✓ Custom workflows available to simplify processes
✓ Implementation of your company’s business processing rules
✓ System integration into typical applications such as SharePoint and Word
✓ Customer development into clients’ bespoke built systems
Secure data storage
✓ Data stored in an ultra-secure UK data centre, following electronic document compliance with certifications such as ISO27001 and Cyber Essential Plus
✓ Enhanced data capture software to extract even the most unstructured data using RegEx and Proximity Rules
Ease of use
✓ Access controls at the user level and group
✓ Notifications when new mail has arrived
✓ Dashboard availability
✓ Document editing tools
✓ Document version control and ability to check in and out documents
Testimonial
“I am really impressed with functionalities of the digital platform and very excited to pass on tips that you have shared with me; especially the fact that we can view documents on the go using the app. The use of the new system means we no longer have to wait for days to get documents across different sites and the service can readily respond to external requests. I am also very happy with how quickly you respond to our queries.”
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