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Transform Human Resources Management with Crown’s streamlined personnel solutions.

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HR Scanning

Scalable digital HR solution

Our HR digital solution enables HR professionals to manage their employee records wherever they are in the world.

Our hybrid way of working means that personnel records are not always easily available to your HR team, especially when kept in hardcopy format. We have carefully designed a solution to support HR professionals across all levels, creating a secure and automated environment to support HR business processes.

Digitising your HR department

Our document scanning and archiving solution supports the collection of HR records for multiple locations across the UK and Ireland, digitising records and making them accessible through a secure HR system, hosted by Crown. We are able to load documents into your own line of business systems, creating a fully searchable database to find records quickly, remove risk, improve HR services, and remove cost from the business.

The creation of digital records means that many laborious tasks such are destroying or weeding paper records can be done by the system, using automatic retention scheduling once an employee has been offboarded. This is one of many workflow automatisations that can be done following a scanning programme.

See how we helped a large UK Police force to digitise 24,000 records

Read case study

Digitised HR

Streamline and secure your personnel management processes with Crown’s digital HR solutions.

With the ability to automate information gathering, track common tasks and manage deadlines, our digital HR solution allows your team to focus their time and energy on improving the overall employee experience and generating value.

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Key Benefits of Digital HR

  1. Automate Processes

    Automating common tasks reduces the time your team spends on repetitive paperwork and form-filling.

  2. Go Remote

    Digitising paperwork and automating processes moves HR online, allowing users to access systems from any location, on any device, at any time.

  3. Eliminate Errors And Improve Data Quality

    Digital HR transformation helps users avoid the headaches that come from data-entry errors and missed deadlines.

  4. Boost Privacy

    Ensure you meet data protection requirements with automated expiration deadlines and role-based access roles.

Streamline Human Resources Automation with Crown

Engage Better With Employees

  • Create a strong impression with employees before they even join.
  • Digital recruitment, onboarding, and ongoing staff management solutions increase staff engagement and encourage loyalty.

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Streamline HR – from end to end

  • Easily store and manage all common HR files and formats – including resumes, compliance forms, and emails.
  • Integrate directly with Outlook to streamline the recruitment process.

Control Compliance

  • Ensure privacy and regulatory compliance when managing Personally Identifiable Information (PII) and staff data.
  • Automate retention and destruction processes according to each document’s legal requirements.

Automated Workflows

  • Automate common processes such as approvals and document validation.
  • Use our integrated workflow designer to create customised processes that map to your business.

Our other digital transformation services include:

  • Business Knowledge Solution

    With powerful interfaces, Crown joins information from different sources and isolated data silos into a company-wide information and knowledge platform across departments.

  • Remote working

    Our mobile solutions offer a wide range of functions allowing you to work anywhere, anytime. It doesn’t matter if you want to capture and file documents while on the go, handle business processes, or you simply need information from your company repository.

  • Business Intelligence

    Crown Data Analytics allows you to evaluate and understand your company’s data all in one place. Connect data from different sources within your Crown system and maintain a perfect overview of your company’s performance.

  • Email Management

    E-mails play a vital role in modern business communications for all markets. With this indisputable fact in mind, Crown offers all the necessary functions for comprehensive e-mail life cycle management (ELM), from simple e-mail archiving to complex e-mail process management.

  • Hierarchy Icon


    Crown’s digital candidate management solutions, digital personnel file and training management software, powered by ELO, provide essential modules for efficient HR work.

Powering YOUR Digital Transformation

  1. Crown has been helping businesses manage their data and physical files for over 50 years. We know exactly what it takes to go digital and work hand in hand with you on every step of your digital transformation journey.

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2022 Guide to Going Digital

Imagine how it would feel to have all your data and content safe and accessible to make life simpler for employees and clients.
Learn how to turn your digital daydreams into reality by downloading the Guide to Going Digital.


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Need to understand how a service could potentially help you, or simply get a quote based on your specific requirements? Contact one of our records management professionals today.