If you are looking for a company you can rely on for secure paper document archiving, Crown Records Management is what you need. Keeping your company’s paper documents in order, in compliance with all applicable regulations, can be difficult, especially if you do everything yourself. But with the right tools and processes, you can make it smoother and more automatic!
Organising and storing paper documents
Paper documents are a vital part of any business, and it is important to take steps to ensure they are stored securely and properly. By implementing secure archiving practices for paper documents, it is in fact possible to reduce the risk that documents, often containing sensitive information, are lost or stolen. Also, if you physically store documents, it’s important to make sure they remain accurate and up to date. This is why relying on a company specialised in the secure archiving of paper documents can relieve many problems and hassles!
A partner company that manages your paper document archiving allows you to have complete monitoring and constant trace on the documents consulted, essential information to determine if it is necessary to implement security measures and specific authorisations for certain files.
However, there are always some risks associated with physical storage options as well, so it’s important to consider the digital route too.
The advantages of digital document archiving
In most companies, documents accumulate, files get lost over the years and it becomes increasingly difficult to find what you are looking for. This is why it is important to take advantage of the digital document archiving solutions that the modern era has given us. To make your corporate archives easier to access and use, it’s important to digitalise them as soon as possible. Not only making them more accessible, but also protecting them from wear and tear over time. Furthermore, by digitalising your records you will be able to create password protected versions which can be used if needed.
The digital document archiving solution makes it easy to access business documents from any computer or device. It will therefore no longer be necessary to search through piles of paper: everything is just a click away. Additionally, this technology can improve document organisation and security by automating the archiving process.
Store everything together and access it when you need it!
Digital document archiving also offers greater accuracy and scalability options for document management and archiving. You can choose from a variety of storage options, including online storage services or cloud-based solutions. This means your archive will be accessible from anywhere in the world, no matter how big or small your business. Additionally, digital document archiving solutions are often much cheaper than traditional paper document archiving methods. Finally, data loss is significantly reduced when using digital document archiving solutions as opposed to traditional methods.
Storage and management of paper and electronic documents
The operation of moving paper and electronic documents off site may seem like a titanic undertaking, but the convenience and flexibility it offers is priceless! With Crown Records Management, everything runs quickly and smoothly, thanks to our state-of-the-art offsite paper and electronic document storage facilities and our large fleet of vehicles.
You will have secure archiving services for paper documents and much more connected to the protection of sensitive data and compliance with the latest regulations in force.
Start now improving the management of your corporate documents and discover all Crown Records Management’s services!